Open Positions
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Volunteer and Board Member Job Descriptions for Veterans Aid Network
Veterans Aid Network (VAN) is a 501(c)(3) nonprofit founded on January 1, 2025, dedicated to supporting veterans and their families by connecting them with vetted nonprofit organizations, assisting with benefits applications, and providing emergency financial aid for low-income veterans. We are seeking passionate volunteers and board members to help grow our organization.
Volunteer Roles
Event Planning Volunteer
Overview: Support the planning and execution of VAN’s benefit concert and other fundraising events to ensure a seamless experience for attendees and maximum impact for fundraising goals.
Responsibilities:
Coordinate with venues, vendors (e.g., sound, lighting, catering), and performers to secure contracts and manage logistics.
- Assist with ticket sales, including setting up online platforms (e.g., Eventbrite) and managing on-site ticketing.
- Organize event-day logistics, such as volunteer assignments, signage, and attendee check-in.
- Support post-event activities, including cleanup and thank-you communications to vendors and attendees.
- Collaborate with marketing volunteers to promote events through social media and community outreach.
Qualifications:
- Strong organizational and time-management skills.
- Experience in event planning or coordination preferred but not required.
- Ability to work collaboratively in a team and communicate effectively.
- Passion for supporting veterans and their families.
- Familiarity with event management tools (e.g., Eventbrite, Google Sheets) is a plus.
Time Commitment:
- 5–10 hours/week from April to July 2025, increasing to 15–20 hours/week in August 2025 for the benefit concert.
- Availability for occasional in-person meetings or site visits (virtual options available).
Location: Remote with occasional in-person tasks in Roseburg or Grants Pass, Oregon for local volunteers.
Marketing Volunteer
Overview: Create and distribute compelling marketing content to raise awareness of VAN’s mission, promote the benefit concert, and engage supporters nationwide.
Responsibilities:
- Design social media posts, flyers, and email campaigns using tools like Canva or Adobe Express.
- Manage VAN’s social media accounts (Facebook, Instagram, X) by posting regular updates and engaging with followers.
- Write and edit content for newsletters, press releases, and website updates.
- Coordinate with media outlets (e.g., radio, news stations) to promote VAN’s events and mission.
- Track marketing campaign performance (e.g., ticket sales, social media reach) and suggest improvements.
Qualifications:
- Experience with graphic design, social media management, or content creation preferred.
- Strong written and verbal communication skills.
- Creative mindset with attention to detail.
- Passion for veteran causes and nonprofit storytelling.
- Familiarity with marketing tools (e.g., Canva, Mailchimp, Hootsuite) is a plus.
Time Commitment:
- 5–8 hours/week, with flexibility for remote work.
- Availability for weekly virtual check-ins to align on campaign priorities.
Location: Fully remote.
Veteran Outreach Volunteer
Overview: Serve as the primary point of contact for veterans seeking assistance, ensuring their applications are processed efficiently and they are connected to appropriate resources.
Responsibilities:
- Review veteran applications, including financial statements and documentation (e.g., DD-214, VA ID), to verify eligibility and need.
- Communicate with veterans via email or phone to provide updates on their applications and answer questions.
- Connect veterans to vetted nonprofit partners for specialized services (e.g., housing, mental health, job training).
- Maintain accurate records in VAN’s CRM system (e.g., HubSpot, Airtable) to track application status and outcomes.
- Share veteran success stories (with consent) for use in marketing and grant reports.
Qualifications:
- Empathy, patience, and strong interpersonal skills.
- Attention to detail and ability to handle sensitive information confidentially.
- Knowledge of veteran benefits or VA systems is a plus but not required (training provided).
- Experience with data entry or customer service preferred.
- Commitment to VAN’s mission of supporting veterans.
Time Commitment:
- 5–10 hours/week, with flexibility for remote work.
- Availability for occasional phone calls with veterans during business hours.
Location: Fully remote.
Administrative Volunteer
Overview: Provide operational support to ensure VAN’s day-to-day activities run smoothly, allowing the founder and other volunteers to focus on strategic priorities.
Responsibilities:
- Manage VAN’s CRM system to track volunteers, donors, and veteran applications.
- Schedule meetings, prepare agendas, and take minutes for board and volunteer meetings.
- Handle email correspondence, including responding to general inquiries and forwarding urgent messages.
- Organize digital files (e.g., Google Drive) for contracts, financial records, and marketing materials.
- Assist with data entry for financial tracking (e.g., QuickBooks) and grant reporting.
Qualifications:
- Strong organizational and multitasking skills.
- Proficiency with office tools (e.g., Google Workspace, Microsoft Office).
- Experience with CRM systems or financial software is a plus.
- Reliable and detail-oriented with a proactive attitude.
- Interest in supporting veterans through nonprofit work.
Time Commitment:
- 3–5 hours/week, with flexibility for remote work.
- Availability for weekly virtual check-ins to align on tasks.
Location: Fully remote.
Board Member Roles
Fundraising Chair
Overview: Lead VAN’s fundraising efforts to achieve the $470,000 annual budget through grants, sponsorships, and individual donations, ensuring financial sustainability.
Responsibilities:
- Develop and implement a fundraising strategy, including grant applications, sponsorship outreach, and donor cultivation.
- Identify and apply for grants tailored to veteran-serving nonprofits (e.g., Fisher Service Award, Texas Veterans Commission).
- Oversee sponsorship campaigns for the benefit concert, targeting $100,000–$150,000 in commitments.
- Build relationships with major donors and corporate partners to establish recurring contributions.
- Collaborate with the board to set fundraising goals and report on progress quarterly.
Qualifications:
- Proven experience in nonprofit fundraising or grant writing.
- Strong networking and relationship-building skills.
- Knowledge of fundraising platforms (e.g., Instrumentl, DonorPerfect) is a plus.
- Strategic thinker with a passion for veteran causes.
- Ability to commit to long-term leadership in a growing organization.
Time Commitment:
- 5–10 hours/month, with increased time during grant deadlines and the benefit concert (August 2025).
- Attendance at quarterly board meetings (virtual or in-person) and monthly fundraising committee meetings.
Location: Remote with occasional in-person meetings in Roseburg or Grants Pass, Oregon if local.
Legal/Compliance Advisor
Overview: Ensure VAN remains compliant with IRS 501(c)(3) regulations, state laws, and nonprofit best practices, providing legal guidance to protect the organization.
Responsibilities:
- Review and advise on bylaws, contracts (e.g., venue, performer, vendor), and partnership agreements.
- Ensure timely filing of IRS Form 990 and state registrations to maintain 501(c)(3) status.
- Provide guidance on nonprofit governance, including board policies and conflict-of-interest protocols.
- Monitor compliance with fundraising regulations (e.g., solicitation permits, donor acknowledgments).
- Serve as a resource for legal questions related to veteran services and nonprofit operations.
Qualifications:
- Legal background with experience in nonprofit law or contract negotiation.
- Knowledge of IRS 501(c)(3) regulations and state nonprofit requirements.
- Strong analytical and problem-solving skills.
- Commitment to VAN’s mission and ethical governance.
- Licensed attorney preferred but not required.
Time Commitment:
- 3–5 hours/month, with increased time during contract reviews or compliance deadlines.
- Attendance at quarterly board meetings (virtual or in-person) and ad-hoc legal committee meetings.
Location: Remote with occasional in-person meetings in Roseburg or Grants Pass, Oregon if local.
Veteran Services Expert
Overview: Provide expertise on veteran benefits and nonprofit partnerships to ensure VAN delivers high-impact services and connects veterans to the right resources.
Responsibilities:
- Advise on the design and implementation of VAN’s veteran application and emergency aid processes.
- Develop criteria for vetting nonprofit partners to ensure they provide effective veteran services.
- Build relationships with veteran-serving organizations (e.g., VA, Valor Service Dogs) to facilitate referrals.
- Train volunteers on veteran benefits (e.g., VA healthcare, disability claims) and application verification.
- Monitor program outcomes and suggest improvements to maximize impact for veterans.
Qualifications:
- Deep knowledge of veteran benefits, VA systems, or veteran support programs.
- Experience in veteran services, social work, or nonprofit program management.
- Strong communication and training skills.
- Passion for improving veterans’ quality of life.
- Connections to veteran organizations are a plus.
Time Commitment:
- 5–8 hours/month, with increased time during program launches or partnership negotiations.
- Attendance at quarterly board meetings (virtual or in-person) and monthly program committee meetings.
Location: Remote with occasional in-person meetings in Roseburg or Grants Pass, Oregon if local.
Community Engagement Chair
Overview: Build VAN’s presence in the community by fostering partnerships, engaging stakeholders, and raising awareness of the organization’s mission and events.
Responsibilities:
- Develop partnerships with veteran organizations, nonprofits, and community groups to expand VAN’s network.
- Represent VAN at community events, VFW meetings, and veteran-focused gatherings to promote the benefit concert and services.
- Coordinate with marketing volunteers to create outreach campaigns targeting local and national audiences.
- Engage corporate and civic leaders to secure sponsorships and volunteer support.
- Report on community engagement metrics (e.g., partnerships formed, event attendance) to the board.
Qualifications:
- Strong networking and public speaking skills.
- Experience in community organizing, public relations, or partnership development.
- Enthusiasm for veteran causes and nonprofit growth.
- Ability to represent VAN professionally in diverse settings.
- Existing connections in veteran or nonprofit communities are a plus.
Time Commitment:
- 5–10 hours/month, with increased time during community events or the benefit concert.
- Attendance at quarterly board meetings (virtual or in-person) and monthly engagement committee meetings.
Location: Remote with frequent in-person community events in Roseburg or Grants Pass, Oregon if local.
How to Apply
To join Veterans Aid Network as a volunteer or board member, please complete our online application by clicking the button below or contact Gina@VeteransAidNetwork.net for more information.
We welcome individuals who share our passion for supporting veterans and are committed to making a difference.
Together, we can build a network that ensures no veteran is left behind.